With the growth of the global company, more and more companies use technological innovations to control and store large amounts of docs and files. For these purposes you ought to guarantee certain confidentiality that shields the data. In recent years it is these requirements that best meet the , which wins against other technology and services, such as data atmosphere or FTP.
Before, the FTP seemed to be often used when it was necessary to deliver a “heavy” file that failed to fit in the email. But after some time it had been discontinued as it was too accessible in front of large audiences because it was shared openly and is received not only by its individual. On the other hand it was difficult to create and manage accounts if he was not even a computer professional. In general, there was some sort of virtual place where the file had been stored but there was no prospect of controlling it or discussing essential issues. Here we will see in more detail the difference between FTP and the using data room.
First concern concerns comfort and ease of use. The FTP works through port 21 that will remains closed in most companies due to protection issues. Create and manage customers can only specialists, so it takes more time and energy. If the password is definitely lost, it is impossible to restore it. In turn, access to the data room is conducted through the internet browser, it is not even essential to install specialized programs. Adding a person is as easy as entering your email address, and restoring the pass word is always possible.
Protection is the weak point of the FTP process, since through it the files happen to be shared openly; Any document can be easily shared and sent to various other emails. make use of SSL encryption, the same that finance institutions use to make transactions between charge cards.
As regards auditing together with notifications, the FTP does not have associated with controlling the actions that are carried out together with the documents, nor exchange of thoughts on the data. If new data are added, other users must be advised. On the contrary, data room software allows monitoring involving actions carried out by users, systems associated with restrictions and limitations according to the rights granted to each user. There is a chance to discuss the information, and if the number of files in the folder increases, users receive notifications to their email.
FTP is a low-level protocol, which is why no company is responsible, so high-level professionals are responsible for creating and taking care of everything, solving problems that arise. Some sort of virtual data room has several managers that are available every day of the year 24 hours a day. At any time you potentially can attain help, customized solutions and make necessary changes by phone or e mail. This service interacts with your customers definitely and you will never have to work to solve scientific issues.
After comparing the FTP and we see the reasons why the former is already a thing of the past. Companies of all ranges entrust their confidential documents towards the service that provides comfort, security, a lot more control and confidentiality.